PHILOSOPHY
The real estate field is very exciting and active
for me. I work six to seven days a
week including evenings and weekends. I strive
for excellence!
My REALTOR® Assistant is an extension of me.
When clients and potential clients
come into contact with my REALTOR® Assistant,
they shall receive the same excellent service from the Assistant as from
myself. The Assistant's focus is on my daily real estate activities; to
assist me in every possible way so we can give excellent service to the
client-buyers, sellers, past clients and future clients.
QUALIFICATIONS OF THE JOB
Personal qualifications:
The following are personal traits that are needed for this job:
1. Must always be punctual for work.
2. Must be honest and ethicaL
3. Must be responsible and reliable.
4. Must be truly interested in the job; be focused.
5. Must be drug free-no smoking, drinking or
drugs.
6. Must be able to listen, remember and follow
directions accurately.
7. Must have common sense and good judgment.
8. Must have a positive attitude and be enthusiastic.
9. Must communicate often and easily.
10. Must be detailed oriented.
11. Must strive for accuracy; excellence.
12. Must be able to work independently, alone
by himself or herself.
13. Must be confident, secure, and assertive
(not shy, insecure and afraid to be assertive).
These traits are highly desirable:
1. Is creative, imaginative, develops new ideas.
2. Takes initiative, proacts, and moves forward.
3. Solves problems independently.
Work Qualifications:
The following abilities are necessary for this job:
1. Must have typing skills or 30-40 words correct
words per minute.
2. Must be able to use a personal computer. Must
be able to use Microsoft Word and the Internet.
3. Must be able to read easily and follow a map
with skill and efficiency.
4. Must be able to use measuring tools and tapes
for measuring rooms and the exterior of homes. Must have math skills and
will receive specific training.
5. Must be able to use a calculator.
6. Must be able to effectively communicate, to
retrieve and give information to/from buyers, sellers, other REALTORS®,
all industry contacts.
7. Must be able to follow up on calls, correspondence,
showings, advertising contacts through verbal and written means.
8. Must be able to assist in prospecting for
new business.
9. Must be able to work independently, be organized
on a daily and weekly basis. Will keep a daily planner and monthly planner and use it.
10. Must make work cost effective and efficient
for both the Assistant and me. We do not waste time, sit around and talk.
We work consistently. We work quickly and accurately. We plan to conserve time,
money and energy.
JOB REQUIREMENTS
1. Must have a car and car insurance. When the
car is unavailable must have a substitute car. I need a copy of the Assistant's
current driver's license and insurance card.
2. Must be able to work 15-20 hours per week.
3.Must present a business like appearance
and demeanor.
4. Must be familiar with Tallahassee streets.
5. Must provide a satisfactory credit report.
6. Must provide a report from the Department
of Motor Vehicles to show a satisfactory driving record.
7. Must give permission to run a Florida
Department of Law Enforcement background check. This must be satisfactory.
8. Must provide two letters of reference from
people who are not friends or relatives.
JOB DESCRIPTION:
The following is a basic description of activities
for the REALTOR® Assistant. These activities will vary daily/weekly/monthly.
1. To prepare packages for buyers, sellers,
owners, and REALTORS® for marketing, prospecting, follow up, etc.
2. To use the computer and typewriter for
program development, correspondence, mailings, MLS research, etc.
3. To assist with preparing and placing
houses on the market for sale, i.e. measuring, erecting signs, computer
input, developing marketing flyers, and other forms of advertising, etc.
4. To pick up and deliver important documents,
packages, etc.
5. To make calls to order, follow up, organize
all real estate activities for buyers and sellers and potential clients.
6. To hold open houses, give Tours of Tallahassee,
assist with REALTOR® Luncheons, etc.
7. To perform some personal errands for
me.
PLEASE ANSWER THESE QUESTIONS FOR ME. IF YOU
NEED MORE SPACE,
PLEASE USE ADDITIONAL PAPER.
1. Why do you want this job?
2. Why do you think you are qualified for this
job?
3. How many years do you expect to hold this job?
4. Are there any factors that will affect your
work, for example, another job, school, illness, and childcare responsibilities?
5. Please figure up the following work sheet problem
for total hours worked:
6. Please figure up this problem: A house is 60
feet long and 30 feet wide. What is the total area? (This is a square footage
problem.)
7. What is the conversion for 12 1/2 feet to decimals?
8. I need some answers to question that a buyer has.
I need the answers as soon as possible because the buyer wants to make an offer
today on a house but the unknown is holding him back. You are to call the county
courthouse to research and get the answers for me. The person who can help is out
for the day. What would you do?
9. Why would it be important to present yourself
professionally to my clients?
10. Why are your grammar, enunciation and
volume in speaking important on the phone?
11. When taking dictation from my voice mail,
or me why is it important to copy all information verbatim?
12. I am out of the office, the fax runs out
of toner and we did not order a refill toner kit. We have to fax out
a contract, what should you do? What other factors are involved here?
AUTHORIZATION FOR BACKGROUND CHECK
Being a REALTOR®, we have a legal responsibility to protect our client.
We have a fiduciary relationship or one of confidentially. We are to keep all information in
confidence. We also, are responsible for security. We have keys to homes and you, as the
executive assistant, will use these keys. You will carry them with you, you will go into
homes and you will lock up and secure the homes. There are many matters other than the above
examples that we come across on a daily basis that we are responsible for and to a client.
If a key is lost or stolen and it was in your charge (I will not have
a key-I use the lockbox), you will be responsible for the cost of re-keying the house.
For your protection, the clients', the company (JOAN H. RALEY, REALTOR®),
and my protection, as an individual, we will run a background check through the Florida department
of Law Enforcement, the Department of Motor Vehicles and the Credit Bureau. Please fill in the
blanks and sign below to authorize this background check.
Name(full)________________________________________________________
Address (last two years)_____________________________________________
_________________________________________________________________
Telephone Numbers__________________________________________________
Social Security Number_______________________________________________
Birth Date___________________________________________________________
___________________________________________________________________
Signature
Date
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